Chapter 01 — The information flood
Your business is full of information.
ContractsInvoicesEmailsTendersPoliciesReportsSpreadsheetsFormsCVsMinutes
Document Intelligence · Information Management · Automation
Your documents
have more to say.
AmaFiles turns documents into intelligence, workflows and action — from everyday business records to complex tenders, contracts and compliance.
0
Modules, one platform
0%
Tender readiness demo
0%
Audit-trailed actions
Storage · Brain · Workspace
One platform. Three powers.
The Storage
Every document, record, version and signature — organised, retained and audit-trailed. Your secure information foundation.
Explore documents →The Brain
Your Company Brain — profile, compliance, projects and knowledge the AI actually uses. Sourced, verified, never invented.
How the Brain works →The Workspace
Don't just ask AI a question — give it work to finish. Proposals, quotes, tenders, presentations, created and saved back.
Explore AI Workspace →Chapter 02 — The chaos
But information is useless when you can't find it.
- ✕Folders inside folders inside shared drives.
- ✕Tender PDFs lost in email attachments.
- ✕Contracts expiring before anyone notices.
- ✕“Where is that document?” — every single week.
Chapter 02 · Part 2 — The transformation
Then everything becomes AmaFiles.
One searchable library
AI that reads every page
Deadlines that surface themselves
Actions assigned, tracked, done
Chapter 03 — Understanding
READ LESS.
UNDERSTAND MORE.
AmaFiles reads every document
1
Upload
2
OCR — even scans and photos
3
Text extraction
4
Classification
5
Metadata + entity extraction
6
Indexing
7
AI analysis
8
Secure storage
Chapter 04 — Then it tells you what matters
Closing: 30 October · 18 days remaining
72% submission ready · 4 documents missing
Contract expires in 37 days · Owner: Procurement · Review renewal
Every screen answers: what? → so what? → now what?
Chapter 05 — The AI Workspace
FROM DOCUMENT
TO FINISHED WORK.
The Workspace does everything tender software does — but for every document type. Reports, tenders, proposals, quotations, applications: uploaded, understood, created, finished.
Upload documentAmaFiles understands itAsk AICreateEditApproveSignDeliver
ReportsTendersProposalsQuotationsApplicationsInvoicesPresentations
Practical example — a tender walks into the Workspace
TND-2026-00421.pdf
Network Infrastructure Upgrade · 104 pages
Reading…
OCR…
Understanding…
Extracting…
Closing
30 OCT
11:00 · 18 days left
Briefing
14 OCT
Compulsory · register by 10 Oct
Documents
14 / 20
4 missing · 2 expiring
Readiness
72%
Chapter 06 — Workspace agents
Agents that remind, alert and match.
Reminders, alerts, readiness and matching now live in the Workspace agents — working across every document type. Here's what that looks like on a real tender:
Available
B-BBEE Certificate
Uploaded 03 Aug 2026 · Expires 02 Aug 2027
Expiring
Tax Compliance Status
Expires in 12 days · Action: renew now
Missing
COID Certificate
Not found in library · 91% match suggested on review
The same agents watch contracts, certificates, reports and invoices — nudging owners before anything expires. Tender shown because every business person knows one.
Chapter 07 — Action
Document → Tasks → Team → Plan → Delivery.
Workspace briefDraft generatedOwners assignedDeadlines setProject plan liveSigned & delivered
Chapter 08 — One platform
From one document to an entire organisation.
Chapter 09 — Many worlds
One platform. Many worlds.
Small business story
“A tender arrives at 08:13.”
- 01Director receives the email
- 02Uploads the tender
- 03AmaFiles analyses it in minutes
- 04Documents matched · missing flagged
- 05Project plan generated
- 06Team receives tasks
Government story
Records you can defend.
- 01Documents received and classified
- 02Formal records created
- 03Workflows route approvals
- 04Meetings produce resolutions
- 05Retention managed automatically
- 06Audit trail intact, always
Everywhere — WhatsApp AI
Your AI workspace, inside WhatsApp.
Ask about documents, upload receipts, analyse tenders, create quotations and receive finished files — without leaving WhatsApp.
Explore WhatsApp AIAnalyse this tender.
I've analysed the tender. 37 requirements — 18 available, 11 need review, 8 missing. Create the tender workspace?
Yes.
Tender workspace created — project plan with 14 tasks is ready.
Plans — Commercial
Start free. Grow with us.
Starter
Individuals and small businesses
- Documents + AI Q&A
- Company Brain
- Workspace + generation
Professional
Growing businesses and teams
- Everything in Starter
- Tender Intelligence
- WhatsApp AI
Enterprise
Larger organisations
- SSO + advanced security
- Private cloud option
- Custom AI policies
Government
Public-sector deployments
- Records + retention
- Audit-ready everything
- Dedicated support
Questions, answered
Is AmaFiles only for government?
No. Government and municipalities were the starting point, but the platform serves small businesses, enterprises, construction, legal, finance, HR, procurement and NGOs — each with a tailored workspace.
What happens if AI or email isn't configured?
The platform degrades honestly: AI features show as disabled, invitations are logged with a warning, and uploads fall back to secure local storage. Nothing pretends to work.
How does Tender Intelligence work?
Upload a tender PDF. AmaFiles extracts the overview, every deadline, all requirements and pricing line items — then matches requirements against your existing document library and scores your submission readiness.
Is our data isolated?
Yes. Every record is scoped by organisation, file downloads enforce that server-side, and the audit trail is hash-chained per organisation.
Chapter 10 — This is AmaFiles